Position Purpose: This position facilitates the efficient operation of the Office of Event Services by supporting the event needs of internal and external clients through the management of events, preparation and maintenance of contracts, data and schedules.
Additional Information: Belmont University is a student-centered Christian community providing an academically challenging education that empowers men and women of diverse backgrounds to engage and transform the world with disciplined intelligence, compassion, courage and faith.
Belmont’s vision is to be a leader among teaching universities, bringing together the best of liberal arts and professional education in a Christian community of learning and service.
Our mission, vision and values statements may be found at http://www.belmont.edu/about/mission.html.
Prepare a one-page essay of about 300-400 words that describes how your Christian faith informs and influences your personal and professional life, how it plays a role in your interest in joining Belmont University, and how it will help you contribute to Belmont University given our mission, vision, and values statements.
An electronic version of your resume, cover letter, and response to Belmont’s Mission, Vision, and Values statements must be attached in order to complete the application process.
All requested documents must be attached in order to complete the online application process.
Review of applications will begin immediately and continue until the position is filled.
The selected candidate for this position will be required to complete a background check satisfactory to the University.
Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Knowledge Skills and Abilities:
Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christian community of learning and service.
High degree of self-motivation and organizational skills. Ability to effectively manage multiple projects simultaneously. Ability to improve processes and efficiencies.
Prior experience in hiring, training, and supervision of staff. Works effectively in team environment by cooperating with other members to achieve common goals. Ability to collaborate alongside other staff, faculty and students. Highly developed interpersonal skills, a team player who possesses the ability to work well at all levels. Calm and analytical style when confronted with unexpected situations.
Candidate must be familiar with the operation of an event center or facility and event life cycle from booking to post event wrap up in order to answer inquiries about available dates, estimate client expenses, explain usage policies, contract the event, and fully execute the needs of the event including production, technical support, facilities etc. Basic understanding of OSHA and crowd control requirements.
Professional oral and written skills are essential. Must be able to create and maintain spreadsheet data in MS Excel and use MS Word for correspondence and contract documents. Prefer candidate with room-scheduling software experience such EMS. Ability to facilitate client needs while maintaining Belmont property.
Experience: Two years’ experience in arena, theater, convention center or hospitality operations/sales. Equivalent education may be substituted.
Physical Requirements and Working Conditions:
Sedentary work. Occasionally requires standing, lifting, pulling, pushing, carrying and climbing, reaching both high and low. Frequently requires walking and balancing. Constantly requires sitting, repetitious finger and wrist movement, speaking clearly, hearing conversations, hearing (with acuity), seeing near and far with depth perception and color vision.
Belmont University is dedicated to the health and well-being of all of its students, faculty and staff. In an endeavor to provide the healthiest possible environment, Belmont is a tobacco free campus.
The person hired in this position will serve as Manager on Duty for events hosted on the Belmont University campus. Hours may exceed 40 per week.
Assist the Director of Event Services in the daily operation of the Office of Event Services. This includes calling on clients either via the telephone or in person and touring the facility with prospective clients.
Serve as the turn-key liaison for managing client relationships as it pertains to scheduled events hosted on the Belmont University campus. Perform event manager duties as assigned. Serve as Manager on Duty for assigned campus events.
Prepare contract and event estimate for clients. Secure event contracts, including lease agreements, usage policies, expense estimates, house policies, certificates of insurance and deposit payments.
Manage and maintain client account and database. Manage and maintain accurate billing information for each event, including the verification and processing of invoices for all vendors used (CSC, Medical, Parking and Police).
Assist in the development and distribution of materials relative to coordination, execution, sales or operations. Conduct accurate researches and concisely summarize information.
Ensure communication between the Office of Event Services and Belmont University users in a timely, complete, and accurate fashion and keep, or cause to be kept, permanent records.
Maintain applicable event/client notes which includes completing facility walk through with contracted clients before/after each event. Keep, or cause to be kept, permanent records of each event.
Hires and supervises student workers. Assists in training development and facilitation.
Occasional travel to attend training, trade shows, meetings, and conferences.
The above statements describe the jobs essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Belmont at a Glance
Consistently recognized as a “Most Innovative” university, Belmont University draws more than 8,000 students who represent every state and more than 25 countries. The campus sits on 84 picturesque acres that are located just two miles from downtown Nashville, Tennessee, a dynamic and vibrant hub for government, healthcare, music, tourism and more. A private, four-year univer...sity, Belmont brings together the best of liberal arts and professional education in a Christian community of learning and service. The University’s purpose is to help students explore their passions and develop their talents to meet the world’s needs.
Our mission: Belmont University is a student-centered Christian community providing an academically challenging education that empowers men and women of diverse backgrounds to engage and transform the world with disciplined intelligence, compassion, courage and faith.
Our vision: To be a leader among teaching universities, bringing together the best of liberal arts and professional education in a Christian community of learning and service.
Our values: As a student-centered Christian community with a rich Baptist heritage, Belmont University upholds the following core values as essential to the intellectual, spiritual, personal and corporate life: Integrity, Inquiry, Collaboration, Service and Humility.