***This position is Open Until Filled with a first review date of October 19, 2017***
Under general supervision, directs and supervises the administrative, financial, promotional, maintenance and operational activities of Yuma Civic Center and Baseball Complex.
Develops and manages a variety of activities, programs, rentals, and special events for City residents and guests and related facilities, assets and infrastructure.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
•Plans, manages, reviews and evaluates the City Parks & Recreation (P&R) Department Yuma Civic Center programs, and related facilities, infrastructure and assets; assures that public facilities are clean, safe, secure, aesthetically pleasing, and in compliance with state and Federal regulations and City standards.
•Manages facilities maintenance, renovations, rentals, programs, and special events.
•Exercises independent judgment within broad policy guidelines; evaluates and analyzes issues, and recommends and implements solutions; provides leadership, direction and guidance in strategies, planning, asset development, priorities, and customer service issues.
•Assures the effective allocation and utilization of budgeted funds; assures that project and program goals are met, appropriate services are provided, and operational issues are properly addressed and resolved.
•Manages staff, and assigns priorities and projects; mentors, coaches and evaluates performance; assures that goals are defined and achieved; develops staff skills and training plans; meets regularly with staff to discuss and resolve priorities, workload, resource allocation, budgets, and technical issues.
•Reviews the work of division staff to assure the work quality and the timely accomplishment of assigned duties and responsibilities; allocates resources, and resolves workload and technical issues.
•Manages a variety of technical issues, including revenue projections, budgets, expenditures, trend analysis, marketing and communications, and management of grants and sponsorships.
•Analyzes operational information and trends, and creates summary reports and recommendations; presents operational reports and recommendations to City management, public officials and citizens.
•Promotes the P&R Yuma Civic Center programs, and encourages participation in City programs and events; answers questions on the use of facilities, and coordinates work with historic and cultural organizations, community groups, business and service clubs, and regional government associations.
•Supports the relationship between the City of Yuma and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, and complies with all City policies and procedures.
•Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.
Education, Training and Experience Guidelines Bachelor's Degree in Business Administration, Marketing, Public Relations, or related field, or Public Administration, or related field; AND five years of convention/civic center, Arena or stadium management experience; OR an equivalent combination of education, training and experience which provides the desired knowledge, skills, and abilities.
City policies and procedures.
State and Federal laws governing public facilities, including OSHA Requirements.
Principles and practices of public sector administrative management, including accounting, budgeting, facilities maintenance, contract management, customer service and employee supervision.
Public relations and marketing practices, principles, and methods.
Management and administration practices, principles and procedures.
Organization, coordination and management of public events and assemblies.
Contract preparation and negotiation related to entertainment venues, security, custodial, catering, and guest services.
Box office operation practices and procedures.
Techniques and practices for efficient and cost effective management of resources.
Directing and coordinating multiple events, services, programs and operations simultaneously.
Analyzing problems, resolving disputes and grievances, and developing effective solutions.
Managing staff, delegating tasks and authority, and coaching to improve staff performance.
Assessing and prioritizing multiple tasks, projects and demands.
Methods and techniques for fundraising and grant writing.
Preparing, reviewing and presenting management reports.
Using initiative and independent judgment within established procedural guidelines.
Operating a personal computer utilizing standard and specialized software.
Establishing and maintaining effective working relationships with co-workers and the public.
Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS A valid Arizona State Driver's License is required. Technical training and certifications and Public Assembly Facilities Management Certification may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office environment and public facilities. May occasionally be required to bend, reach, stoop, and lift objects.
Gateway of the Great Southwest!
The City of Yuma is a beautiful city nestled right in the southwest corner of Arizona, bordering California and Mexico. Yuma is the county seat and largest city of Yuma County, one of Arizona's original eight counties. Home to over 100,000 residents, our population nearly doubles during the winter season.