Reports To: Mississippi Fair Commission Board and/or Chair of the Fair Commission
NATURE OF WORK:
Performs responsible, administrative management and direction of the Mississippi Fair Commission Facilities and Grounds. The Executive Director has regular contact with the Mississippi Department of Agriculture & Commerce, the Mississippi Fair Commission Board, and reports to the Board’s Chair. The Executive Director is the primary contact with other public agencies and the Jackson business community representing the Mississippi Fair Commission and working to advance Mississippi Fair Commission initiatives. Completely responsible for the Mississippi Fair employees and all contract services. Focus areas are People, Politics, Projects and Problem solving.
Employee plans and arranges own work schedule and assumes full responsibility for actions taken. Supervises the work of General Managers, Finance staff, Human Resources, Department Heads and Executive Assistant.
EXAMPLES OF WORK including but not limited to:
Works with the Mississippi Fair Commission Board and Board committees to facilitate activities, initiatives and decisions of the Board and provides regular updates.
Supervises the preparation of the annual budget, provides monthly reports to the Board on budget performance, updates on revenues & expenses against approved budgets, forecasts, and a year-end report. Provides other reports and information as directed by the board and chair.
Leads and provides oversight of all major project initiatives.
Tracks the ebb and flow of local, regional, state-wide issues that may impact the Mississippi Fair Commission.
Provides leadership and vision for the facilities based on current market trends and conditions.
Works to ensure a close, productive and proactive relationship with the Mississippi Fair Commission’s major tenants, employees, sponsors, advertisers, business partners, community partners, contract service providers, counsel and financial advisers, and with the Convention and Visitors Bureau and other agencies/resources that assist in marketing the fair and facilities..
Responsible for the Mississippi Fair Commission’s policies and procedures including long-range planning, as well as, implementation of the Mississippi Fair Commission’s vision and mission.
Responsible for overall management, promotion, contracting and operation of the facilities, including construction, purchasing, booking, marketing, finance, human resources, food and beverage, box office, advertising, security, production, maintenance, parking and related operations by performing the following duties personally or through subordinates.
Coordinates facilities involvement with Convention and Visitors Bureau, as well as other appropriate destination marketing agencies.
Assures the coordination, implementation and administration of specific plans and programs prescribed by corporate directives, to include: matters of training and development; quality assurance; energy efficiency; safety/emergency procedures, crowd control and crisis management procedures, security, and other areas as needed.
Develops and implements facilities goals in accordance with the Mississippi Fair Commission's objectives, policies, and good business practices.
Directs the operation of the ticketing office, including systems management and sales
Prepares and maintains required and necessary reports/records.
Plans, organizes, coordinates and directs all activities and personnel engaged in maintaining and operating the facilities.
Assists and coordinates with the development of the annual operating calendar, activity schedules, projections for attendance and/or revenue.
Conducts weekly/bi-weekly staff meetings.
Directs the development and administers the execution of operating and marketing financial plans and documents; to include, operating revenue and expense budgets; capital expense plans and budgets.
Provides for control of day-to- day operations; assuring the coordination of plans, programs and events; conducts post-event operational and financial review and analysis.
Provides final approval of all contracts and agreements with suppliers, promoters, and tenants for necessary activities and services at the facilities.
Provides or coordinates for timely and effective response to directives and requests received from internal and external organizations, agencies, departments and individuals; assures and maintains the integrity of the facilities in all forms of communication and personal contacts.
Oversees and advises the Commission's Chair on any necessary revisions/modifications to the staffing plans, including number and types of employees, essential functions, salaries, and benefits.
Assures the administration of personnel and the operation of plant and facilities are conducted in accordance with applicable local, state and federal regulations.
Evaluates facilitie's; practices and recommends improvements to better reflect the needs of the facilities, and/or to improve the efficiency and safety of operations.
Establishes and maintains effective working relationships with the tenants, employees, and the general public.
REQUIREMENTS OF WORK:
Thorough knowledge of the modern principles, methods and practices of business management, administration, human resources, finance and public relations that impact public agencies and public facility management.
Ability to review operating conditions, recognize and analyze problems and to take appropriate action.
Ability to establish and maintain effective and continuing relationships with the Mississippi Department of Agriculture & Commerce, the Mississippi Fair Commission Board, the Chair of the Fair Commission, employees, users, service providers, community leaders and the general public.
Ability to develop, analyze, revise and maintain multiple budgets and financial records. Approves expenditures and authorizes renewal and replacement projects, payroll, staff travel and other appropriate Mississippi State Fair expenses.
General availability to respond to information requests from almost anyone at almost any time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly exposed to moving mechanical parts, outside weather conditions and vibration. The employee is occasionally exposed to wet and/or humid conditions; high precarious places; toxic or caustic chemicals; extreme heat and cold; explosives and risk of radiation. The noise level work environment is usually moderate. With entertainment and crowd management being one of the many aspects if this industry, occasional extremely loud noise levels are present in the work environment. There are also times of low light intensity.
MINIMUM EDUCATION AND EXPERIENCE:
Graduation from a college or university with a related degree and minimum of ten (10) years of experience in a responsible leadership administrative position preferably in the public assembly industry. CFE preferred
HIRING PRACTICES: The preceding position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.
Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.
EQUAL EMPLOYMENT OPPORTUNITY: All applicants will receive consideration for employment without regard to age, sex, race, color, religion, creed, marital status, familial status, sexual orientation, national origin, gender identity, domestic violence victim status, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, or any other characteristic protected by local, state or federal law.