The main purpose of this position is to facilitate the efficient operation of the Office of Event Services by supporting the event needs of internal and external clients through the management of events, preparation and maintenance of contracts, data and schedules.
Knowledge, Skills and Abilities:
Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christian community of learning and service. High degree of self-motivation and organizational skills. Ability to effectively manage multiple projects simultaneously. Prior experience in hiring, training, and supervision of staff. Works effectively in team environment by cooperating with other members to achieve common goals. Ability to collaborate alongside other staff, faculty and students. Highly developed interpersonal skills, a team player who possesses the ability to work well at all levels. Calm and analytical style when confronted with unexpected situations. Candidate must be familiar with the operation of an event center or facility and event life cycle from booking to post event wrap up in order to answer inquiries about available dates, estimate client expenses, explain usage policies, contract the event, and fully execute the needs of the event including production, technical support, facilities etc. Basic understanding of OSHA and crowd control requirements. Professional oral and written skills are essential. Must be able to create and maintain spreadsheet data in MS Excel and use MS Word for correspondence and contract documents. Prefer candidate with room-scheduling software experience such EMS. Ability to facilitate client needs while maintaining Belmont property.
Job Function Assist the Director of Event Services in the daily operation of the Office of Event Services. This includes calling on clients either via the telephone or in person and touring the facility with prospective clients.
Job Function Serve as the turn-key liaison for managing client relationships as it pertains to scheduled events hosted on the Belmont University campus. Perform event manager duties as assigned. Serve as Manager on Duty for assigned campus events.
Job Function Secure the event contracts, lease agreements and documents for event bookings. Prepare contract and expense estimates for clients.
Job Function Manage and maintain client accounts and data base. Maintains and manages accurate billing records for each event.
Job Function Assist in the development and distribution of materials relative to coordination, execution, sales or operations. Conduct accurate researches and concisely summarize information.
Job Function Ensure communication between the Office of Event Services and Belmont University users in a timely, complete, and accurate fashion and keep, or cause to be kept, permanent records.
Job Function Maintain applicable event/client notes which includes completing facility walk through with contracted clients before/after each event. Keep, or cause to be kept, permanent records of each event.
Job Function Hires and supervises student workers. Assists in training, development and facilitation.
Job Function Manages and coordinates all wedding inquiries and bookings for the Belmont University campus.
Job function Manage, coordinate and execute all tours, meetings, rehearsals and weddings for the Belmont University campus.
Job Function Occasional travel to attend training, trade shows, meetings, and conferences.
Job Function The above statements describe the jobs essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Two years’ experience in arena, theater, convention center or hospitality operations/sales. Equivalent education may be substituted
Education: Bachelor’s degree with course of study in business, finance, sports administration or performing arts or equivalent experience 2 to 1.
Physical Requirements and Working Conditions: Sedentary work. Occasionally requires standing, lifting, pulling, pushing, carrying and climbing, reaching both high and low. Frequently requires walking and balancing. Constantly requires sitting, repetitious finger and wrist movement, speaking clearly, hearing conversations, hearing (with acuity), seeing near and far with depth perception and color vision.
Belmont University is dedicated to the health and well-being of all of its students, faculty and staff. In an endeavor to provide the healthiest possible environment, Belmont is a tobacco free campus.
An electronic version of your resume and cover letter must be attached in order to complete the online application process. The selected candidate will be required to complete a background check satisfactory to the University. Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Review of applications will begin immediately; the position will remain open until filled.
Internal Number: 8812
About Belmont University
Belmont at a Glance
Consistently recognized as a “Most Innovative” university, Belmont University draws more than 8,000 students who represent every state and more than 25 countries. The campus sits on 84 picturesque acres that are located just two miles from downtown Nashville, Tennessee, a dynamic and vibrant hub for government, healthcare, music, tourism and more. A private, four-year university, Belmont brings together the best of liberal arts and professional education in a Christian community of learning and service. The University’s purpose is to help students explore their passions and develop their talents to meet the world’s needs.
Our mission: Belmont University is a student-centered Christian community providing an academically challenging education that empowers men and women of diverse backgrounds to engage and transform the world with disciplined intelligence, compassion, courage and faith.
Our vision: To be a leader among teaching universities, bringing together the best of liberal arts and professional education in a Christian community of learning and service.
Our values: As a student-centered Christian community with a rich Baptist heritage, Belmont U...niversity upholds the following core values as essential to the intellectual, spiritual, personal and corporate life: Integrity, Inquiry, Collaboration, Service and Humility.