Summary: Responsible for the daily activities required to run, maintain, and service the Office of Special Events and Special Facilities Management and/or the events by performing duties personally or through subordinate supervisors.
Statement of Duties and Responsibilities: •Supervises building attendant personnel and projects. •Investigates, analyzes, and resolves operational problems and complaints. •Plans and coordinates a variety of facility set-ups, including family shows, concerts, sports, tradeshows and other events as directed by data and event sheets •Selects and trains set-up crew. •Monitors and evaluates performance of cleaning services, initiating corrective measures where required and ensuring a high standard of facility cleanliness is maintained. •Assures facility readiness. •Plans, coordinates, schedules and supervises the work of subordinates. Establishes standards and procedures for work of Building Attendant staff. •Implements facility rules, regulation, policies and procedures •Ensures that operations department receives pertinent information for most effective use of the facility •Inspects and evaluates physical condition of establishment; submits to management recommendations for painting, repairs, furnishings, relocation of equipment, and reallocation of space. •Assist with university special projects or new programs as required. •Carries two-way radio and cell phone. •Must be available for "On-Call Duty." •Interprets and assigns work order specifications to personnel and plans work schedules to ensure adequate service. •Estimates labor and material cost; reports the estimate to superior and work order initiator. •Interprets and translates company policies to workers and enforces safety regulations by conducting safety meetings. •Coordinates with other trades and department supervisors on work projects and estimates worker hour requirements for completion of job. •Recommends measures to improve production methods, equipment performance, quality of product, and working conditions to increase efficiency of shop, department, or work crew. •Attends weekly supervisor meetings. •Initiates or suggests plans to motivate workers to achieve work goals. •Analyzes anticipated problems and appropriate solutions. •Handles tenant complaints and needs. •Maintains timecards and attendance reports. •Knowledge of all Microsoft Office software and able to learn and use institutional software systems. •Complies with all State and University policies. •Other duties may be assigned. •Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Skills and Abilities: •Excellent communication, problem solving and organizational skills. •Ability to prioritize and to handle multiple projects simultaneously. •Ability to effectively motivate and supervise staff •Ability to communicate well with others on a supervisory level and in a general work situation. •Ability to work under high pressure in meeting urgent deadlines in spite of adverse consequences. •Ability to establish and maintain effective working relationship with users, employees and the general public and to conduct meetings as required. •Ability to work long, irregular hours as dictated by programming. •Professional presentation, appearance and work ethic. •Ability to work irregular/extended hours, including night, weekend and holidays as required. •To perform this job successfully, an individual should have some computer experience.
Minimum Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or general education degree (GED).
Three years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Occasional travel may be required.
Must possess a valid TX driver’s license
Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. May be required to wear Personal Protective Equipment to include: Steel toe or Non-slippery shoes, back belt, eye protection, and rubber or leather gloves.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
UTEP is an Equal Opportunity Employer
Interested candidates may apply by visiting www.utep.edu/employment