The University of Chicago is one of the nation's leading institutions of higher education and research. Campus and Student Life (CSL) is a division comprised of several departments that serve the University's 16,000 college, graduate, and professional school students, as well as the campus community more broadly. CSL's programs and services focus on supporting student academic success, providing opportunities for personal growth and leadership development, developing community and engagement through the residential housing and dining program, and in areas such as artistic expression, spiritual exploration, and athletic competition. A unit of CSL, Rockefeller Chapel is the spiritual and ceremonial center of the University of Chicago, and a major civic presenter of the performing arts. A leading venue for pipes, bells, and voices, it is a prized event location for major speakers and international artists. It is the home of a world-class pipe organ, carillon, and choral program. Resembling a medieval cathedral in appearance and size, and seating more than 1500 guests, it hosts festivals and ceremonies of many world religious traditions. Rockefeller Chapel additionally manages Joseph Bond Chapel near the center of the University Quadrangles, a jewel-like site for diverse spiritual, academic, and artistic events seating up to 150. The University's Spiritual Life office, based at a third site of Ida Noyes Hall, is integral to the curation and advising of activities in both University Chapels in consult with student organizations and a network of religious advisors. Rockefeller and its corollary spaces greet over 250,000 guests annually.
Unit-specific Responsibilities 1) Reporting to the Director, University Chapels, the Business and Facilities Coordinator is a compassionate caretaker of the Rockefeller and Bond Chapel sites, from the stones that enclose them to the colleagues and traditions within. The coordinator is a valued pivot within a staff of approximately ten, attending weekly meetings, recording team needs, and advocating for solutions for these special spaces. The coordinator additionally: 2) Accepts general deliveries and site visits from University Facilities engineers, security, and technology partners 3) Operates aspects of the local mailroom and copy shop, assisting in the production, printing, and distribution of bulletins, programs, and publicity materials 4) Monitors the grounds and escalates areas of concern, and receives specialists in historical preservation and restoration, carillon tower and bell maintenance, pipe organs 5) Assures payments based on contracts with musicians and speakers, researches and helps to assure compliance with University policies for Chapel staff and contractors, and monitors time and effort entered by student staff 6) Tracks Chapel accounts and assures timely invoicing and payments across multiple streams of business 7) Procures office and program supplies including for congregational services, and manages inventory from chairs, music stands, and video monitors to meditation cushions, yoga mats, and prayer rugs 8) Liaises with custodial services, setting schedules and briefing custodial staff on special events and needs across all three sites 9) Receives, escalates, and may answer visitor inquiries on the phone or in person, and may occasionally support setup for special events, or admit classes or other special visitors on Mondays at Rockefeller Chapel when the building is otherwise traditionally closed to the public 10) Provide administrative support to the Dean of Rockefeller Chapel, as needed, such as scheduling appointments
Unit-preferred Competencies 1) Interest, familiarity, train-ability, or demonstrated patience with specialized artistic vendors (orchestral contracting, carillon and organ repair, restorers, exhibitions) 2) Ability to work remotely and respond to e-mail during designated periods of site office closure 3) Ability to work independently during early weekday mornings when program staff are not yet onsite 4) Ability to climb 271 stairs in the tower (as needed) and perform functions at three sites half a mile apart by traveling across campus
Education, Experience, and Certifications Minimum requirements include a college or university degree in related field. Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Preferred Qualifications Licenses and Certifications Valid driver’s license (there is a need to drive team vehicles and occasionally even golf carts between sites)
2) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
Internal Number: JR05534
About The University of Chicago Campus and Student Life
Campus and Student Life provides programs and services to all members of the University of Chicago community. We carry the core mission of the University – changing the world through the power of ideas – to all aspects of life outside the classroom, enriching the lives of our students, staff, and faculty members and contributing to a vibrant, collaborative, and diverse campus community that inspires excellence.